ICA News -October 2024 - Iowa
Annual Security & Privacy Update
In-Person New User Classes
Monthly Data Updates
October Q&A
Help for New Students
Coordinated Entry News
HUD News
Jobs
Dates
Security & Privacy Training 2025
This episode: HMIS/DVIMS annual required training
It's that time of year again when we ask you to complete your annual Security & Privacy Training. For all HMIS/DVIMS users, this yearly training is mandatory to ensure the security of our systems and the privacy of our users.
The new 2025 class is now accessible through our Learning Management System (LMS) at icatraining.org.
Here's how it works:
Log in to icatraining.org
Click on the link for the appropriate class or simply paste the link in your browser if you are already logged into the LMS.
Enroll in the class by clicking Enroll.
Watch the videos.
Achieve a perfect score of 100% on the quiz.
Watch the video on how to correctly complete the online user agreement paperwork.
Complete your online user agreement paperwork.
Voilà! You will have earned your Security & Privacy 2025 Certificate.
Make sure to inform your director/authorized signer that Formstack will be sending them your paperwork for their signature.
Please note that if you haven't completed the ICA Security & Privacy training by October 31, 2024, your account will be temporarily locked. Once you've successfully finished the training and paperwork, your account will be promptly unlocked.
Feel free to forward this message to anyone in your agency that may not have received it.
If you have any questions or need assistance, please reach out to us.
Thanks!
The Iowa Training Team
support@icalliances.org
In-Person Training
Monthly In-person New User Classes
The ICA Training Team is excited to announce the continuation of optional in-person HMIS New-User training. This is to fulfill the need for users who will benefit from learning the system with a more hands-on approach, while still using the online training videos as additional tools. Below are the current dates we have set up along with the locations in which the trainings are taking place. If you are the person at your agency that requests new user trainings, and think that you have staff that would benefit from an in-person training experience, please fill out the form below.
Please note that online training is still available as an option if this does not fit your staff’s needs. If it is decided that in-person training is the best option, each student only need to attend one session. Each attendee will need their own laptop. The classes fill up at 10 attendees each.
Current In Person Trainings:
October Q & A
ICA Staff Introductions- ( KarLee Kearns, Kyndra Lobdell , & Shawn McAninch,
LSA Reminder and Common Errors (Susie) 1:00
S&P Reminder – Shawn 9:23
Training Fun ---Corrections(Shawn) 15:27
Reminder deleting an enrollment/entry for one person in household, delete them all
Can’t have multiple HOH
Backdating when fixing income
Helpdesk/Helpscout Reminder support@icalliances.org
Anything you would like added in the next Q & A send to support@icalliances.org
Next Q&A 11/5/2024 at 10:00am
Monthly Data Update
ICA publishes a monthly data update describing the key indicators and changes in the population experiencing housing instability in the Balance of State and Polk County. We share this information monthly, and hope this presentation is easy to understand for members of your community who don’t necessarily live in the data the way HMIS professionals and service providers do but are interested and motivated to learn.
This Month’s Data Update
Help for New Students
Weekly Office Hour
In an effort to provide a better learning experience, we are incorporating a weekly "office hour" for anyone currently working on the new user ServicePoint (Community Services) test. This open Teams link will have a human on the other end every Thursday at 10:00AM . So, if you are a student struggling with their test or the system join us on Thursday mornings and be able to ask someone directly for help.
Test Help Office Hour - Thursday at 10:00am - Click here to join
Coordinated Entry Q&A Webinars
Coordinated Entry Q&A Webinars
Every month Coordinated Entry Specialists will be hosting a virtual Coordinated Entry Q&A for CE providers and community partners to discuss CE basics, policies, procedures, and much more.
Have specific questions? Not understanding how something works within CE? Let us know! We would be happy to talk more about it during one of our sessions
When? Monthly on the 1st Tuesday of every month, our next Q&A will be on:
Who should attend?
Any Coordinated Entry providers or community partners involved in CE across the state of Iowa and CE Regions who would like to learn more about Coordinated Entry or refresh their CE skills.
Where? Click her to join
HUD News
NHSDC Fall 2024 Conference Live Webcast – October 22-23, 2024
HUD and the National Homeless Services Data Consortium (NHSDC) are sponsoring a two-day conference titled "Harvesting Connections” in Portland, Oregon, from October 22-23, 2024. Registration is closed for in-person participation, however select live webcast sessions can be joined at the meeting time.
To view live webcast session descriptions, visit the NHSDC Fall 2024 conference page. Slides will be available before the conference while transcripts and recordings will be made available after the conference. To view the full conference agenda, visit the NHSDC site.
Additional Information
Attendees who attend the following three sessions can earn a certificate of attendance from HUD:
The People with Lived Experience and Expertise Toolkit: How to Use It
Using Data to Move Racial Equity Conversations Forward
Addressing Unsheltered Homelessness and Encampments
Questions
If you have any questions about participation in the live webcast sessions or the certificates of attendance, please contact: conferencesupport@cloudburstgroup.com
New Eva System Performance Analysis Features Now Available
Eva is a web-based tool that many Continuums of Care (CoCs) have been leveraging to assess the accuracy and completeness of their Homeless Management Information System (HMIS) data. Now, Eva can also help CoCs analyze their homeless response system performance.
The Eva team is introducing three new system performance charts. The following charts aim to help communities evaluate how effective their homeless response system is at housing people and understand the demographic makeup of people in their system.
The System Flow Chart: Illustrates the inflow and outflow of the homeless system during the report period.
The Client System Status Chart: Highlights the end-of-year status of clients active at the start of the report period.
The System Demographics Chart: Shows the demographic makeup of the people in the homeless system.
These charts allow users to filter data based on specific client characteristics or enrollment details. For example, Hispanic/Latina/e/o Veteran Adults aged 18-44 in Adult Only households.
To protect client privacy, Eva suppresses any identifiable information in the system performance charts. This means that if displaying specific data could reveal the identity of individuals or small groups, that data will be hidden in the charts. However, users can still access all detailed information through the Excel exports.
Additionally, using Eva does not result in reporting or sharing data with HUD and use of Eva is not required by HUD.
Additional Resources
For more information on the new charts, please refer to the Eva Quick Start Guide - System Performance Overview. For additional resources please refer to the Eva page on the HUD Exchange.
For definitions of the terms used throughout the System Performance Overview page, please refer to the Glossary in Eva.
Providing Feedback and Getting Assistance
Users can provide feedback or report issues regarding Eva through Abt GitHub by clicking the "New Issue" button on the right-hand side of the page.
SOAR Webinar: SOAR and HUD CoCs – Integration for Homeless Response System Improvement – October 24, 2024 – 3:00 PM EDT
HUD’s Continuum of Care Program is pivotal in addressing homelessness and housing instability across communities and states. The CoC Program requires a community-wide commitment to ending homelessness, which includes promoting access to and utilization of mainstream programs such as Social Security Disability Insurance (SSDI) and Supplemental Security Income (SSI) Outreach, Access, and Recovery (SOAR), which increases access to stabilizing income and health insurance for people with disabilities.
This webinar provides information on how to grow SOAR initiatives through connecting with HUD’s CoC systems, information from CoC and SOAR leaders who have successfully integrated SOAR into their Continuums of Care (CoCs), and a discussion on various collaboration strategies already in practice. This webinar will be helpful for SOAR providers and SOAR leads who are looking for more guidance on including CoCs in their SOAR initiatives.
Presenters:
Sametra Polkah-Toe, LMHC, Project Associate, SAMHSA SOAR technical assistance (TA) Center, Policy Research Associates, Troy, New York
Hope Rodgers, LMSW, CoC Performance Manager, Texas Homeless Network (THN), Austin, Texas
Omar Martinez, Manager, Homeless Response System Planning & Implementation, Coalition for the Homeless of Houston/Harris County (CFTH), Houston, Texas
Amanda Stadler, Homelessness Services Coordinator, State Project for Assistance in Transition from Homelessness (PATH) Contact, and SOAR State Lead, Missouri Department of Mental Health, Jefferson City, Missouri
Job Postings
from our partner agencies
Access
The Bridge Home
Foundation 2
Humility Homes and Services
Shelter House
YSS
Dates
November 5th- HMIS/DVIMS Q&A Webinar 10:00am - 10:45am -Click her to join
November 5th- Coordinated Entry Q&A Webinar 2:00pm - 3:00pm -Click her to join
Thursdays at 10:00am- Test Help Office Hour - Click here to join