ICA News -October 2025 - Iowa

HMIS/DVIMS Users: New "Add a Client" Workflow

After the Data Standards Changes that have been made in the systems, some issues are arising where the demographic information filled when creating a new client (birthdate, sex, race, etc.) are not always populating on the client profile page. This issue stems from back-dating. Moving forward, there will be a new workflow when adding a new client to the system. Please note, this workflow should only be followed for entering a new client to the system. When working with clients already in the system, use the previous recommended workflows.

Once on the "Client Search Page" Backdate to the client's entry/enrollment date BEFORE entering any client information
Fill in all of the demographic information on client search page.
Click "Add New Client With This Information" button
Once on the client profile page, the system will prompt you to enter a new backdate, exit out of this pop-up, keeping the backdate you previously entered
Enter your client's entry/enrollment as normal

Here is a new video that shows where to backdate when creating a new client:

We appreciate your patience! Please reach out with any questions to support@icalliances.org

Thank you,
Th Iowa HMIS Team

Security & Privacy Training for 2026

Not a Clue- Security & Privacy Training 2026

It's that time of year again when we ask you to complete your annual Security & Privacy Training. For all HMIS/DVIMS users, this yearly training is mandatory to ensure the security of our systems and the privacy of our users.

The new 2026 class is now accessible through our Learning Management System (LMS) at icatraining.org.

Here's how it works:

Log in to icatraining.org
Click on the link for the appropriate class or simply paste the link in your browser if you are already logged into the LMS.
Link to HMIS Security & Privacy Training 2026 on the LMS
Link to DVIMS Security & Privacy Training 2026 on the LMS
Enroll in the class by clicking Enroll.
Watch the introduction video.
Watch the interactive video (the quiz is built in).
Watch the video on how to correctly complete the online user agreement paperwork.
Complete your online user agreement paperwork.
That's it! You will have earned your Security & Privacy 2026 Certificate.
Make sure to inform your director/authorized signer that Formstack will be sending them your paperwork for their signature.

Please note that if you haven't completed the ICA Security & Privacy training by November 17, 2025, your account will be temporarily locked. Once you've successfully finished the training and paperwork, your account will be promptly unlocked.

Feel free to forward this message to anyone in your agency that may not have received it.

If you have any questions or need assistance, please reach out to us.

Thanks!
The Iowa Training Team

Annual PATH Report Submission Update & Key Dates

PATH PDX will be open this Friday, October 31, 2025, for report submissions. Please note that the PATH report submission deadline has been set and will be Friday, November 21, 2025.

For WellSky/ServicePoint users, you will need to generate and export your PATH report by following the step-by-step guide linked below:
📘 PATH Report Full Walkthrough (PDF)

Please run your report(s) early! Doing so will address any data or reporting issues well ahead of the deadline, ensuring everything is accurate and complete.

You can access the PATH repository here:
🔗 https://pathpdx.samhsa.gov/

If you experience any login issues, please follow the instructions provided on the PATH PDX website to regain access. Please note that I do not have the ability to grant or restore access to the site.*

PATH Data Exchange (PDX) Training
This webinar is open to State PATH Contacts and PATH Providers and will provide an overview of managing PDX users and completing, reviewing, and approving PATH Annual Reports in PDX. Live Spanish interpretation will be provided. The content of the two PDX training webinars will be identical, and providers are encouraged to attend the session that best fits their schedule. This webinar will be recorded.

PATH Data Exchange (PDX) Office Hours
This office hour is open to State PATH Contacts and PATH Providers. PDX Helpdesk staff will be available to answer questions about accessing PDX, managing users, and completing, reviewing, and approving PATH Annual Reports. Live Spanish interpretation will be provided.

Event Date Time Registration

PATH PDX Training Tuesday, November 4, 2025 3:00-4:00pm ET Zoom Registration: 11/4 at 3:00 pm ET

PATH PDX Training Tuesday, November 4, 2025 7:00-8:00pm ET Zoom Registration: 11/4 at 7:00 pm ET

PATH PDX Office Hour Wed, November 12, 2025 3:00-4:00pm ET Zoom Registration 11/12 at 3:00 pm ET

PATH PDX Office Hours Wed, November 12, 2025 7:00-8:00pm ET Zoom Registration 11/12 at 7:00pm ET

Sessions will be recorded and posted on PDX under the Resources tab.

If you have any questions or need assistance with your PATH submission, please don’t hesitate to reach out to me directly or contact our Help Desk at support@icalliances.org.

SSVF Services Glitch

An issue has been identified in HMIS affecting the SSVF Workflow due to the Data Standards Changes. The SSVF Financial Assistance Start Date and End Date fields not displaying in Multiple Services. If a user creates SSVF Financial Assistance Service Transactions in Scans or Multiple Services, they cannot enter Financial Assistance Start Date or End Date responses.

The work-around that we have found that works until Wellsky can fix said issue, is that after creating the service, users will have to go back into the service using the "edit" pencil, and the financial assistance start dates and end dates should now populate, where they can be filled out.

If there are any questions around this, please feel free to reach out, I am always happy to hop on a call!

DVIMS Data Standards Changes Issue

Currently the new "sex" field on the client search page is not populating as it should. We have a ticket out to Wellsky about this, their development team is working on it. We appreciate your patience with this matter.

October Q&A

Welcome- ICA Staff Introductions- (KarLee Kearns, Shawn McAninch, Kasper Kittredge, Kyndra Lobdell, & Susie McCarragher)

Security and Privacy Reminder- Kyndra/Shawn - (Confidentiality Agreement) :44
LSA Prep and Updates – Susie 6:47
Training Fun –
- New flow workflow for adding a client—backdate first (Kyndra) 10:25
- Eva errors and Data Quality- How to open spreadsheet review of common errors 19:09
Conflicting income yes/no at entry/exit 21:18
Incomplete Living Situation Data 25:53
Corrections Course NEW 34:06

Anything you would like added in the next Q & A send to support@icalliances.org

Data Standards Changes (DSC)Update

HMIS/DVIMS Updates: Beginning the morning of 10/1/2025, ICA and our software vendor (WellSky) will implement system changes in alignment with HUD’s anticipated 2026 Data Standards.
Official HUD Manual: Once HUD releases the official Data Standards Manual, ICA will notify all providers of any immediate changes via email.
Mandatory Part 2 Training: Within two weeks of HUD’s DSC manual release, ICA will host Part 2 of the DSC training. This session will serve as the official “users are trained” requirement.
Missed Part 1? You can watch the recording here: DSC Part 1 Training Video
We appreciate your flexibility as we prepare for these updates and will continue to share guidance as soon as it becomes available. Please don’t hesitate to reach out with any questions.